AGM – Mon 18th March, 6pm

All are welcome to come along to Friends of Elder Park’s AGM on Monday 18th March, 6 – 7.30pm (refreshments from 5.45pm), in Elder Park Library. Come along for a cuppa, vote in our new committee, and catch up on what has been happening in Elder Park.
Please share this event with anyone would be interested in taking up free membership with Friends of Elder Park, and contributing to the protection and development of Elder Park.  If you are unable to come along to this meeting, but would like to get involved in supporting development and activity in Elder Park then please get in touch via the form at the bottom of the page.
foep AGM poster 2019Please note that we will be raising 2 proposed changes to our constitution at this meeting.

Change 1
In line with the Scottish Charity Account Regulations 2006 (2011 Update), future FOEP Financial Accounts will be ‘scrutinised’ rather than ‘audited’.
Change 2
The Committee will expand from 7 General Members to 11 in order to widen opportunity for active involvement, and increase our capacity for activity and development in Elder Park.

 

Advertisements

Help Elder Park Thrive! Open Afternoon, 1st December

Want to do something to help improve Govan’s shared green space? Fancy doing some team-work to tidy up,  or party down, in the park? Are you green fingered, good at organising things, getting the word out, or even running an activity or event yourself?

Would you like to help out every now and then, just for specific activities, or get a bit more involved to help our park become a better place for the whole community?

Not sure yet, but you’re interested in finding out more?

The FOEP Committee warmly welcome you to come along to our open afternoon from 2pm – 4pm on Saturday 1st December in Elder Park Libary Reference Room (The big room). 228A Langlands Rd, Glasgow G51 3TZ. 

Come along and find out more! If you can’t manage the afternoon but would like to know more about getting involved then please use the contact form at the bottom of THIS PAGE.

foep open afternoon poster (1).jpg

Community in the Park 2018!

We’re looking forward to holding this event again on September 15th. You can check out photos from our previous events here. It’s a very special afternoon for us because we’ll be celebrating Friends of Elder Park’s 10th Birthday, so why not let us know you are coming along to help us party on our facebook event page.

With less than a month to go we’ve got a lot to do! So, we’d love to hear from you if you;

  • would like to get involved in planning or running the event
  • are a local performer – musician, poet, dancer…. football tricks…what’s your skill?
  • are part of a local group or organisation who would like to contribute an activity to a completely free community event
  • are 18-25 and would like to help steward the event – for which you would receive expenses.

Friends of Elder Park are coordinating this event on an entirely voluntary basis (and with a teeny tiny budget, but if we can support other small groups and individuals within the community to get involved then we’d love to! So if your idea would need a little bit of financial support to make it possible then please let us know. Equally, if there’s something you can offer for free – whether that’s your time,  talent, or…. a gazebo/ fold-up table/ chairs etc…then we certainly wouldn’t say no! We just want to make sure this is a fantastic, fun, and completely free event for the people of Govan.

This slideshow requires JavaScript.

 

Spring Cleaning & Community Fun in the Park! Sat 5th May, 12 – 3

FRIENDS, FLOWERS, FOOD & FUN! Oh, and of course it all costs the grand total of £0 to get involved! What more could you want?
2018FOEP_SpringEvent_WEB (1)We’ll be Litter-Picking, Seed-sowing, planting, and then enjoying some crafts, tunes & tasty food! Further details to be announced closer to the time! Why not let us know you are coming along on Facebook so we know how much tasty food to prepare?!

Our thanks to Plantation Productions for helping to support this event. If you are able to help support this event (or others) in any way then please get in touch! Maybe you can lend some time, maybe you can offer some seeds, maybe you know of a business who is dying to sponsor volunteers delivering community events. We want to hear from YOU!

 

 

 

 

 

 

 

 

Friends of Elder Park are 10!

FOEP has hit double digits. At the ripe old age of 10, this year will be one of celebration & contemplation. We want to celebrate the last 10 years, and are thinking about what kinds of fun community events might mark this. We will also have to carefully consider the future, and what the community can do when faced with the cuts in maintenance the park has already experienced, and will continue to face in the coming year(s). In short, austerity is really bad for parks….

Now more than ever, FOEP needs an influx of ideas and energy to try and highlight, to the Council and beyond, how completely crucial parks are to communities. How can we -as a community- make this happen?

If you are an organisation or a group in Govan, what can you do to promote the use of the space for Community celebration, integration, and health? Perhaps FOEP could support you in that?

If you are a parent or teacher, how can the Schools encourage positive use/  care of the park in their students? There are examples of this taking place already, but Elder Park will always benefit from more. We’d love to have discussions about this.

If you are a resident, would you like to get together with other people and think about how YOUR park can be of best use to the people who live in Govan. Can we clean-up more, can we have more activities, can we have more events? What do you think, and what can you do?

That’s what it comes down to.  What can we each offer to our community?

We’ll be holding our AGM this coming Monday in Elder Park Library – All details are HERE. It’s a good place to start sharing ideas and thinking about all of this.

We really, really hope to see you there.

 

 

What does it mean to be on the Management Committee?

We wanted to share a little more on the roles and responsibilities that people take on by being elected at our AGMs. The election process involves being nominated and then seconded. Where, there is more than one candidate for a role the voting membership attending (i.e. members who are 16+) will vote by a show of hands.

The Chairperson directs the group’s activities and guides the committee meetings. The chair has a clear understanding of the group’s interests, lets everyone have their say and makes sure the constitution is upheld. The chair is responsible for making sure agreed tasks are carried out, and making decisions between meetings if necessary. Before meetings the chair should plan and understand the agenda and ensure all necessary information is available. At meetings the chair should welcome everyone, introduce new members and visitors, ask for any apologies and check the minutes are an accurate record of the previous meeting. During meetings the chair should introduce each item and its purpose, request contributions, encourage participation, ensure others do not dominate the meeting, delegate tasks, record votes if necessary, and make sure the meeting keeps to time. At the end of each meeting the chair should allow time for “any other business”, confirm the time, date and location of the next meeting, close the meeting and thank everyone for attending.
The chairperson should:

  • Help prepare agendas
  • Guide conduct of meetings
  • Build unity of purpose
  • Welcome new members and introduce guests
  • Know and understand the constitution
  • Ensure sufficient consideration of issues
  • Try to promote consensus
  • Prevent anyone taking over and dominating discussions
  • Get through the agenda on time
  • Sum up problems, points, decisions
  • Ensure decisions are carried out
  • Delegate tasks
  • Represent group to the outside world

The chairperson should always have:

  • A diary
  • Appropriate paperwork for the meeting – agenda, minutes, reports
  • Notepad and pen
  • Folder to keep paperwork in order
  • Watch or clock to ensure meetings keep to time, and
  • A strong voice – to keep order!

The Vice Chair assumes the role and responsibilities of the chairperson in their absence.

Office Bearers Roles and Responsibilities

The group Secretary is responsible for taking and circulating minutes, preparing agendas for meetings, organising paperwork and correspondence, distributing information to members, and keeping members up-to-date about dates for other meetings and events.
The secretary should:

  • Prepare an agenda in consultation with the chairperson
  • Arrange and book a suitable venue for the meeting and guest speaker if necessary
  • Send notice of the meeting and agenda to all committee members so that they will receive them at least a week before the meeting is arranged. These should always be sent out even if they are held at the same time and place each week or month
  • Keep a complete, approved and signed up to date set of minutes  Attend to all incoming and outgoing correspondence
  • Make phonecalls and gather information
  • Maintain minutes and records in an accurate filing system
  • Keep diary of forthcoming events
  • Keep record of everyone attending the meeting or collect their names in an attendance book
  • Record apologies of absence
  • Ensure a quorum is present before any business is done
  • At meeting – read out all correspondence received and report any action taken since last meeting, and
  • Ensure chairperson is supplied with all necessary papers and information relevant to the meeting.

The secretary should always have:

  • A diary
  • Necessary paperwork for the meeting – agenda, minutes, reports and spare copies for committee members who may have forgotten theirs
  • Notebook and pen
  • Folder to keep paperwork in order
  • Headed notepaper with the organisation’s logo
  • Stamps and envelopes, and
  • A Computer

The Treasurer looks after the group’s income and expenditure by keeping the finances up-todate, keeping track of receipts and bank statements and compiling financial reports detailing income and expenditure. The treasurer is responsible for budgeting for the group and preparing annual financial accounts that must be checked by an independent person.
The treasurer should:

  • Operate clear and accurate book-keeping system and be able to handle figures
  • Be responsible for proper handling of the finance of the organisation, but not the actual raising of money
  • Prepare a financial report for meetings
  • Ensure all approved bills are paid At the meeting:
  • Present a report of money paid into the account
  • Advise the group on the amount of money available for the groups work and highlight any possibility of excess spending
  • Prepare a financial statement for scrutinising prior to the AGM
  • Present the balance sheet and financial statement at the AGM after they have received audited accounts

The treasurer should always have:

  • A diary
  • A money box and Petty cash book if handling petty cash
  • A cheque book
  • An accounts book
  • Folder for receipts
  • Receipt book
  • Bank book
  • Note pad
  • Paperwork for meetings

The General Committee Members should:

  • Attend meetings
  • Arrive prepared with agenda and relevant papers
  • Stick to the agenda
  • Work as a team
  • Support and encourage quieter members
  • Discourage domination by one or few
  • Take action on tasks identified from the previous minute
  • Vote on issues
  • Assist with projects, fund raising etc
  • Aim towards constructive discussion and decisions
  • Stick to the decisions of the group
  • Encourage membership

AGM – Mon 5th Feb, 6pm

ALL are welcome to come along to Friends of Elder Park’s AGM (Annual General Meeting) on Monday 5th February 2018, 6 -7.45pm, in Elder Park Library.
We’ll be in the library from around 5.30 so feel free to head in and grab a cuppa, and a chat before the AGM commences at 6pm.
Please share this event with anyone who would be interested in taking up free membership with Friends of Elder Park, and contributing to the protection and development of our shared green space.
As ever, we very much welcome the addition of new members on the committee so please consider this before you come along. You can read a little about what this entails HERE.
We look forward to seeing you there!
AGM 2017 foep

‘Meadow in the Making’ morning – Weds 1st Nov, 10 – 12

The new wildflower meadow in Elder Park has been left to grow long and is now ready to plant with wildflowers. Govan Initiative is working with the Council’s Countryside Rangers and Conservation Team to plant the first phase of wildflowers. If you are available, come along to this Meadow in the Making morning on Wednesday 1st November 10 – 12, to help plant wildflowers and find out more.

The flowers will add a splash of colour and help important pollinators like bumblebees and butterflies. There will be some games, arts & crafts and refreshments.

Please spread the word about this event, and keep your eye out for more to follow!

 

 

We want YOUR pics of the park! *Photo competition!!*

Our thanks to exceptional local photographer Jean Pierre Saint-Martin for capturing these fabulous photos from Communi-T in the Park last Saturday. You can see a lot more on our flickr page HERE.

We can never have enough fabulous photos of Elder Park though – so we’re offering a £15 Braehead Voucher to the winner of our Elder Park Photo competition! Share your best pics of the park with us on facebook or twitter, and you could be in with the chance of winning that prize! You’ve only got until the 31st of October – so get snapping!

Copy of CITP_PHOTOcomp_2017